Equity & Compliance Services is dedicated to fostering ethical practices. By promoting a culture of equity and compliance, the department strives to advance JWU’s commitment to creating an environment that values integrity as evidenced by shared respect and responsibility.
Areas of Focus
Equity & Compliance Services’ areas of focus include:
- Supporting JWU’s commitment to equity and compliance by embracing diversity and inclusion, and championing ethical decision-making and accountability
- Facilitating compliance with applicable laws and regulations governing higher education, industry standards and internal policies and procedures
- Collaborating with JWU departments in their effort to model ethical behavior, with the systematic maintenance and monitoring of related compliance and regulatory requirements
- Promoting an environment for all community members that is free from illegal discrimination, harassment, sexual violence and relationship violence
Our services and resources support the JWU mission and guiding principles and are available to all members of the JWU community. They include:
- Working with departments to identify, resolve and mitigate equity and compliance issues, and empowering responsible individuals and units to systematically translate compliance obligations into action
- Identifying measures that allow JWU to achieve and manage institutional risk to an acceptable level
- Serving as another resource for individuals to report concerns of violation of law or university policy. This includes, but is not limited to, illegal harassment or discrimination, sexual violence and relationship violence.
- Assisting community members seeking information about JWU’s Prohibited Discrimination and Harassment Policy and/or Sexual Violence and Relationship Violence Policy
- Providing and/or coordinating nondiscrimination, sexual violence and relationship violence, equity and certain compliance-related trainings
Resources + Policies
University community members are expected to explore the information below to better understand JWU’s expectations and policies, as well as available resources related to equity and compliance services:
- Employee Code of Conduct (347K PDF)
- Enterprise Risk Management (347K PDF)
- Prohibited Discrimination and Harassment (including Sexual Harassment) Policy (350K PDF)
- Policy on Policies (80K PDF)
- Record Retention Policy (211K PDF)
- Whistleblower Policy (117K PDF)
- Student Code of Conduct
- Employees are expected to be familiar with the policies posted in the J: drive. Students are expected to be familiar with the current Academic Catalog and Student Handbook
- Reporting Options
- Online Tools: JWU employees may access Compliance Matrices and Calendars organized by functional area and job title, and use these resources to reference and identify the laws they and their department are responsible for
- Trainings: JWU faculty and staff are expected to complete certain trainings (Prohibited Discrimination and Harassment, Emergency Management Preparedness, Written Information Security Policy, JWU101 and department-specific required trainings). Employees may access upcoming training dates and information by logging into HRpulse
Any employee, student or applicant for employment or admission who is aware or believes that he or she has witnessed or has been subjected to any form of unlawful discrimination or harassment (including sexual harassment or sexual assault) may make a complaint.
How to File a Discrimination or Harassment Report
How to submit an unlawful discrimination or harassment report (choose one of the following):
- Contact JWU’s nondiscrimination coordinator at 401-598-2703 or Matthias Rubekeil, JD
- Contact any campus nondiscrimination liaison, campus safety & security officer, human resources manager or residential life staff member (see Prohibited Discrimination and Sexual Harassment Policy for names and numbers)
- Email Equity&ComplianceServices@jwu.edu
How to File a Compliance-Related Report
If you know of or suspect fraud, theft or another violation of law or university policy, please submit a report. Reports should be factual, made in good faith, and contain as much specific information as possible. Written reports are encouraged to support a clear understanding of the issues. Anonymous and oral reports are accepted.
Review JWU’s Whistleblower Policy (70K PDF) for more information. The Whistleblower Policy does not authorize a whistleblower to conduct any investigative procedures or obtain evidence for which he or she does not have a right to access. Doing so may constitute a violation of law or university policy.
An individual who makes a good faith complaint will be protected against any form of retaliation. JWU employees may not retaliate against a whistleblower with the intent or effect of adversely impacting the terms of conditions of employment.
How to submit a compliance-related report (choose one of the following):
- Submit an online Confidential Report, the preferred method
- Call and leave a message at 855-JWU-REPO(RT) (855-598-7376), using this list of questions (18K PDF)
- Email firstname.lastname@example.org, using this list of questions (18K PDF)
Nondiscrimination Liaisons by Campus
A nondiscrimination campus liaison is a valuable member of the JWU community who supports the university’s educational and professional environment by acting as a resource for concerns about prohibited discrimination and harassment.
If you have questions or need guidance for a specific situation, please contact Matthias Rubekeil, JD (or by phone: 401-598-2703), JWU’s Title IX coordinator, (also serves as nondiscrimination coordinator and section 504 coordinator) or any one of these liaisons.
Diane D’Ambra, 401-598-1845, vice president of human resources
Colleen Donnelly, 401-598-2561, human resources generalist
Scott Lyons, 401-598-2833, director of student involvement & leadership
Matthias Rubekeil, 401-598-2703, Title IX coordinator
Dameian Slocum, 401-598-1017, associate dean of student development
Rebecca Tondreau, 401-598-2634, director of human resources
John Varlaro, 401-598-1330, associate professor and department chair, college of management
Jordan Fickess, 305-892-7597, executive administrator
Michelle Garcia, 305-892-7606, associate dean of academic affairs
Colin Roche, 305-892-7576, professor and department chair, college of culinary arts
Amera Xayasene, 305-892-5304, campus human resources manager
Chris Chavez, 303-256-9306, campus human resources manager
Sara Miller, 303-256-9584, assistant director of student academic services
Stephen Pyle, 303-256-9351, college chair and associate professor, college of management
Timothy Stein, 303-256-9303, associate professor, college of management
Marleen Swanson, 303-256-9539, department chair and assistant professor, college of culinary arts
Susan Batten, 980-598-1457, senior instructor, college of culinary arts
James Minton, 980-598-1805, director of residential life
Jean Moats, 980-598-1608, librarian
Tracy Smith, 980-598-1006, campus human resources manager
Don Taylor, 980-598-3226, assistant professor, college of arts & sciences
Fred Tiess, 980-598-1470, associate professor, college of culinary arts
Title IX Coordinator & Deputy Title IX Coordinators
Any person who is aware or believes that they have witnessed or been subjected to any form of unlawful gender discrimination or harassment (including sexual harassment, sexual assault and relationship violence) may make a report to the Title IX Coordinator or a Deputy Title IX Coordinator. These individuals are trained and neutral resources, and can take your report, provide you with resources and answer questions about university policy.
- Providence: Matthias Rubekeil, JD, Title IX coordinator | Yena Center, 111 Dorrance Street, 3rd Floor | 401-598-2703
- North Miami: Amera Xayasene, Deputy Title IX coordinator, campus human resources manager | Academic & Student Center, 12900 NE 17th Avenue, 5th Floor | 305-892-5304
- Denver: Chris Chavez, Deputy Title IX coordinator, campus human resources manager | Aspen Hall, 7039 East 18th Avenue, 1 st Floor | 303-256-9306
- Charlotte: Tracy Smith, Deputy Title IX coordinator, campus human resources manager | Gateway Center, 901 West Trade Street, 4th Floor | 980-598-1006
Contact the Title IX Coordinator or Deputy Title IX Coordinator in order to:
- Seek information or training about parties’ rights and courses of action available to resolve reports or complaints that involve potential violations of applicable policies.
- Employees: Please review JWU’s Prohibited Discrimination and Harassment (including Sexual Harassment) Policy (350K PDF) and JWU’s Sexual Assault and Relationship Violence Policy (700K PDF).
- Students: Please review JWU’s Prohibited Discrimination and Harassment (including Sexual Harassment) Policy and JWU’s Sexual Assault and Relationship Violence Policy.
- File a complaint or make a report of unlawful gender discrimination or harassment (including sexual harassment, sexual assault and relationship violence).
- Notify the University of an incident that may raise potential Title IX concerns.
- Get information about available resources (including confidential resources) and support services relating to unlawful gender discrimination or harassment (including sexual harassment, sexual assault and relationship violence).
Contact Our Team
Equity & Compliance Services develops initiatives and approaches related to its areas of focus that promote and provide support to the JWU community. Contact us if you have questions or need guidance for a specific situation.
- Sandra Lawrence, CCEP, 401-598-1423, compliance associate
- Matthias Rubekeil, JD, 401-598-2703, Title IX coordinator (also serves as nondiscrimination coordinator and section 504 coordinator)
- Piya Sarawgi, MBA, 401-598-4725, compliance communications manager, 401-598-2171 (fax) | Equity&ComplianceServices@jwu.edu